Summary
Date Posted: Tuesday, March 04 2025, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview
Educate!, a fast-growing and award-winning social enterprise, is seeking an enthusiastic and self-driven procurement and logistics coordinator to support Operations in Uganda. We’re looking for someone who has non-profit experience, delivers results while handling multiple projects, is willing to learn at a faster rate, and can handle change management processes.
The procurement and logistics coordinator will report directly to the Educate! Opeartions Manager. You will be part of the Uganda operations department and handle Procurement and Price Research & Verification,Contracts and Supplier Management, Quality Control,Contractor Management.

What you will do:
Procurement and Price Research & Verification – 35%
• Implement the procurement policy and strategy and promote purchasing best practices to maximize savings.
• Ensure procurement processes are complete, accurate, documented and in compliance with relevant laws & E! Policy.
• Anticipate procurement needs to pre-select competitive vendors, and create systems to track and strategically guard against common procurement challenges
• Ensure proper documentation for all procurement requests before presentation for authorization.
• Ensure that standard operating procedures for the procurement function are understood and applied by staff.
• Coordinate the awards to the best bidder and draft a contract for the selected vendor.
• Carry out regular market research and update the price list at least twice a year as a guide for user departments
• Ensure that price comparisons or other procedures do not delay procurements past communicated deadline
• Formally and proactively communicates and advises budget holders and Operations Manager on instances of cost reduction.

Contracts and Supplier Management (25%)
• Spearhead the prequalification process for vendors and service providers in anticipation of implied procurement needs.
• Build and keep a well maintained pipeline of preferred vendors to lower procurement related risks.
• Maintain well documented vendor lists with company products and shares with management as is necessary.
• Build and maintain a strong E! relationship with vendors for the benefit of wholesale discounts & customer loyalty awards within the boundaries of the Educate! Ethics Guide.
• Provide timely, accurate and adequate specifications to vendors and respond to clarifications in a timely manner.
• Ensure vendor contracts have complete specifications and right invoices are paid promptly.
• Participate in negotiation of contract terms on a range of central contracts and monitor performance against these contracts.

Quality Control (20%)
• Ensure the quality of materials or services is consistent with requirements through quality monitoring from initiation to usage.
• Conclude procurements within the time of the stipulated timelines
• Ensure there are operational controls for the facility services such as telephone, internet, reception, security, etc.
• Ensure maintenance and optimization of Head Office IT infrastructure and systems
• Ensure proper safety of the procurement documents
• Suggest improvements based on regular staff feedback and respond to challenges within stipulated timelines.
• Seek and respond to feedback from end users on the quality of products delivered to ensure value for money.

Contractor Management (20%)
• Lead the recruitment process for Enumerators (from advertising to shortlisting of candidates, conducting interviews, awarding and contracting)
• Maintain a clean, up-to-date database of Enumerators for different programs
• Process payments for Enumerators in a timely manner
• Collect and provide feedback to Enumerators and generally ensure that their experience with E! is pleasant

Who You Are
You’re a driven and detail-oriented professional with at least 3 years of proven experience in procurement, and 2 years of experience in logistics or supply chain management.You thrive in fast-paced environments, balancing multiple priorities with a strong sense of integrity, organization, and independence, while also being a collaborative team player.
You might be a great fit if you:
• Hold a Bachelor’s Degree, ideally in Supply Chain Management, Logistics, Business Administration, or a related field.
• You are passionate about streamlining procurement processes and ensuring the timely delivery of goods and services.
• You bring excellent negotiation, organizational, and problem-solving skills to the table.
• Are highly proficient with Google Suite and Microsoft Office, especially MS Word and Excel.
• Have some experience working in a startup or social enterprise environment, where agility and adaptability are key.
• Are excited about Educate!’s mission—while previous experience in education or youth development isn’t required, a background working with youth or advancing youth agendas in a non-profit setting would be a plus.



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

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